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Virtual Facilitation Collaborative / How-to Tips / Hear ye! Hear ye! Audio Sound Effects in Virtual Meetings

Hear ye! Hear ye! Audio Sound Effects in Virtual Meetings

by Kathy McGrane

Audio in Virtual Meetings – Using a headset with built-in microphone:

When you’re given microphone rights in a virtual meeting, learning how to mute yourself is important. It helps us to be heard and to hear others when only ONE microphone is open at a time.

You have heard of the news stories about celebrities and even more often politicians who were unaware that the microphone was live.  In virtual meetings, we are more likely to hear background noises (sneezes and coughs, others in the office) that distract from the flow of the meeting. Mute your microphones when not speaking to the whole group.

Virtual meetings depend on bandwidth. Skype is a heavy user of bandwidth. Before you link into the URL for the meeting, close Skype and any other unnecessary files. Turn off your computer, plug in your headset, turn your computer back on, and link into your virtual meeting. Run the program's audio check, do a microphone check with the Host, and put your microphone on mute. Having closed down all of those files keeps the bandwidth at it’s best and the voice you hear will not be draaaaaged out and difficult to understand.

For instance, in using Adobe Connect, after completing the Audio Setup Wizard exercise, click on the white microphone to turn it on, raise your hand to do a microphone check with the Host, give yourself a green check (in the drop down under the raised hand icon) when your audio is working, and mute your microphone in the Adobe Meeting room, not on your headset.

Remember to keep your microphone muted when not speaking (fewer microphones open saves bandwidth). Open your microphone a few seconds before it is your turn to speak.

When starting to speak, say your name, share your answer or idea, say I am complete or done and I pass the microphone to …

This audio Vetiquette will keep your meeting moving.

SEE A RECORDED SET OF INSTRUCTIONS FOR AUDIO WITH ADOBE CONNECT: Recording

 

 

 

About Kathy McGrane

Comment (1)

  1. sunwalker@comcast.net
    March 2, 2014 at 7:50 pm · Reply

    And if there is no “hear ye” (audio fails), as a team we provide a back-up failsafe, another audio option. This, we have to admit, was a painful learning!

    In addition, sometimes you are not hearing the facilitator because they were kicked out of the session. We provide additional facilitators for many reasons, but this is a key one – whoever is left in the meeting picks up seamlessly and the participants aren’t aware there has been a glitch. Go team!

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